Charity Documents

General Charity Documents

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Payroll Giving Letter Template

This is a template letter for you to print out and send to your employer to set up payroll giving (GAYE) - the most efficient way of donating to our charity.

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SHH-UK Volunteer agreement

This document details the agreement made between SHH-UK and its volunteers.

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Expenses claim form

This is the approved Supporting Healthcare Heroes UK expenses claim form. You can submit these for allowed expenses to treasurer@shh-uk.org

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CharitiesTrust Donation Choice Form

This is the CharitiesTrust Donation Choice form. You can use this form to set up payroll giving (GAYE) if you employer does not already have a GAYE operator in place. There are alternative operators, this is just one example.

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CharitableGiving Donation Choice Form

This is the CharitableGiving Donation Choice form. You can use this form to set up payroll giving (GAYE) if you employer does not already have a GAYE operator in place. There are alternative operators, this is just one example.

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SHH-UK role in Education and Training

This document outlines the charity's role in the education and training of healthcare workers (both with and without long Covid), their managers as well as policy makers and strategic decision makers. This document makes up a part of our submission as approved by the Charity Commission.

    Charity Constitution Documents

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    Charity Registration Certificate

    Certificate showing the registration of SHH-UK as a charity number 1205685 in England and Wales, dated 13/11/23.

    charity commission certificate of registration for Supporting Healthcare Heroes UK

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    Charity constitution

    This document is the "Constitution of a Charitable Incorporated Organisation" document, as filed and accepted by the Charities Commission.  Full details of our registration with the commission can be seen here.

     

      Charity Policy Documents

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      Terms of Reference - Business Planning and Fundraising Committee

      These are the terms of reference for the Business Planning and Fundraising Committee.

      Published: 5 June 2024

      Review Date: June 2025

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      SHH-UK Criminal Record Procedure

      This is the SHH-UK Procedure to follow when an existing or potential trustee or volunteer discloses a criminal record

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      SHH-UK Whistleblowing Policy

      This is Supporting Healthcare Heroes UK's whistleblowing policy.

      June 2024

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      SHH-UK Health and Safety Policy

      The Supporting Healthcare Heroes UK Health and Safety policy

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      SHH-UK Volunteer Policy

      Supporting Healthcare Heroes UK (SHH-UK) relies on the dedication and support of volunteers to achieve its mission. This policy outlines our approach to recruiting, managing, and supporting volunteers to ensure a positive and rewarding experience for all involved.

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      SHH-UK Confidentiality Policy

      Supporting Healthcare Heroes UK (SHH-UK) recognises the importance of maintaining confidentiality in all aspects of its operations. This Confidentiality Policy outlines the principles and guidelines to be followed by trustees, employees, volunteers, and any other individuals associated with the charity in handling confidential information.

      Updated 21/05/24 new logo

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      SHH-UK Financial Policies and Procedures

      This document contains details of Supporting Healthcare Heroes UK's financial policies and procedures which we use so that the Trustees can manage SHH-UK’s finances and resources effectively, and so succeed in delivering on our charitable aims.

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      ICO Registration Certificate

      This is Supporting Healthcare Heroes UK's Registration Certificate from the Information Commissioner's Office. This certificate demonstrates that we adhere to the rules laid down by the UK GDPR concerning our handling of personal data. More information can be read in our privacy policy and our terms and conditions page linked at the foot of each page.

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      SHH-UK Safeguarding Policy

      This safeguarding policy applies to anyone working on our behalf, including our charity trustees and other volunteers.

      Partner organisations will be required to have their own safeguarding procedures that must, as a minimum, meet the standards outlined in this policy, and include any additional legal or regulatory requirements specific to their work.

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      SHH-UK Trustee Code of Conduct

      This file details the code of conduct to which we expect all of our trustees to adhere.

      Charity Role Descriptors

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      Role Description - committee admin

      This document describes the role of committee admin

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      Role Description - admin for the trustee board

      This document describes the role of the admin for the trustee board

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      Role description - Fundraising Trustee

      This document outlines the role of fundraising trustee for SHH-UK. Updated May 2024

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      Role Description - Support Group Volunteer

      Support group volunteers will help to facilitate online support meetings and forum groups for Supporting Healthcare Heroes UK (SHH-UK) by providing a welcoming, open, and judgement-free environment where members can share experiences, find emotional support, and get information.

      Updated 21/05/24 new logo

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      Role Description - Education

      As an Education, Training, and Knowledge Dissemination volunteer at Supporting Healthcare Heroes UK (SHH-UK), you play a pivotal role in advancing our mission. Your primary contribution is to work alongside the lead trustee(s) to create comprehensive and effective educational resources so healthcare workers with Long Covid in the UK can access the support they need.

      Updated 21/05/24 new logo

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      Role Description - Trustee

      This is a description of the role of trustee, revised and updated in May 2024

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      Role Description - Chair

      This is a brief description of the role of chair

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      Role Description - Vice-Chair

      This is a brief description of the role of vice-chair

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      Role Description - Secretary

      This is a brief description of the role of secretary

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      Role Description - Treasurer

      This is a brief description of the role of treasurer